In Rank Applications

Jira Reference: FT-691

Background

The workflow is different for these types of applications and they weren't accounted for in the initial roll out for the 4 year campuses. 

In rank promotions are not contract renewal applications. They are promotions in rank, i.e. from I2-A to I2-B. How we currently handle them is by manually transitioning applications from the Dean to the Provost (for Manoa applications).

Requirements

Only applies to promotions

Only applies to 4 year campuses (Manoa, UHWO, Hilo)

Add an "In-rank" checkbox to the Eligibility tab, which we'll use to determine if it's an in-rank promotion or not

For these "in-rank" applications, if the DPC, DC, and Dean are positive, skip the TPRC and go to the Provost. If any level below the TPRC is negative, go to the TPRC.

I3 promotions follow the normal workflow and do not skip the TPRC.

There's an email that's sent to the applicant if all committee recommendations are positive. Since these in-rank applications skip the TPRC, send this email to the applicant if the DPC, DC and Dean are positive.

Questions

How do we identify these applications?

• an "In-rank" checkbox will be added to the Eligibility tab, which we'll use to determine if it's an in-rank promotion or not

How do the other 4 year campuses handle these applications? UHWO and Hilo follow the same path

The system does a negative recommendation check at any level post TPRC's 1st review. How does that apply to these applications if the Dean is positive but say the DPC or DC is negative? If there's a negative in any of the committee levels, go to the TPRC

What are delegated promotions?

• promotion only from rank 2 to 3 and follows the Tenure and Promotion workflow