External Review Letters

JIRA Reference: FT-297

Requirements

Requirement	Importance	Notes
Only applicable to 4 year campuses; these letters start coming in late October thru December; the coordinator will need to upload these letters
Applicant must never see these letters All committees, the Chancellor and CC/OC must be able to view the letters	Must Have	Visibility is defined at Access to Screens
Upload feature	Must Have	Store all letters in a single shared drive
Display a list of uploaded files that display the name of the file and the date that it was uploaded	Must Have

Implementation options
- Store the files in a separate shared drive with only uhtnp as the Manager
  - folders will be created with the app ID being the label of the folder and the uploaded files will be stored in the respective app folder
  - all files uploaded need to have the link sharing flag enabled for anyone within the UH domain
The "External Review Letters" tab in TnP
- Insert the tab after the Dossier tab
- display for the 4 year campus applications (Manoa, Hilo, West Oahu); CCs do not have these so do not show it for those applications
- displayed for Chancellor, Coordinator, Committee members (DPC, DC, Dean, TPRC); never shown for the applicant
- display for all application types except for Contract Renewals
- have an upload feature on the tab
  - only show upload feature to the coordinator, DPC Chair and DC
  - restrict file types to PDF only
- File list to display
  - Description of the file
  - Date it was uploaded
- When clicking on a file in the list, display file in a popup iframe
  - https://developer.mozilla.org/en-US/docs/Web/API/Window/open

Production Shared Drive named ~uhtnp-master/review-letters (managed by uhtnp)

Test Shared Drive named ~uhtnptst-master/review-letters (managed by uhtnptst)

Below is a list of questions to be addressed as a result of this requirements document:

Question	Outcome
Do the units keep a copy of the external letters for their records?	Yes, Unit coordinators keep the letters but once online, those letters will be visible through the site. Units do not need to keep a hardcopy.