2018-07-09 Meeting with OVCAA

Attendees

Bev McCleary

Deena Yamamoto

Cameron Ahana

Ariana

Frank

Someone else from Frank and Ariana's office

Discussion

Field questions from Frank and Ariana to understand the process better because they'll be supporting the faculty for the College of Ed

 Allow DPC to push the document back to the applicant for changes (next year 2019)

• For Manoa only

• Some units based on contract, allow the applicant to revise their dossier after the DPC reviews it

• Applicant will need full access to the team drive in order for this to work

• workflow modifications

Team drive

•  Linking in PDFs (https://drive.google.com/drive/u/0/folders/0ANtU-C7fGK4OUk9PVA)

  • hyperlinks work
    

  • bookmarks do not work

•  Will the reviewers be able to convert an uploaded Word doc into a google doc

• No they will not; tested on google drive and team drive

• Will apply ONLY if this setting is enabled:

• Prevent commenters and viewers from downloading, copying, and printing files in this Team Drive

•  What file extension types does the google previewer support

• https://thenextweb.com/google/2013/02/20/google-drive-now-lets-you-preview-and-flip-through-over-30-file-types-including-documents-photos-and-videos/

• https://en.wikipedia.org/wiki/Google_Drive

• From Google documentation so the recommended link to use is https://support.google.com/drive/answer/37603 

 Why not use Laulima since committees are using them for voting?

• Laulima can't prevent people from downloading or printing files
• You can only preview files by downloading them

Tasks

•  Cameron Ahana ask Sandra if Ariana et al can view some of last years' applicant's dossiers (Ross' for example)
• Cameron Ahana create test applications for Frank and Ariana (and the other person)