Communication Plan

Owned by Cameron Ahana
Last updated: Apr 06, 2021
1 min read

The purpose of this document is to establish a plan for communication between the various stakeholders of the Faculty Tenure project.

Communication Matrix

Communication TypeObjectiveChannel(s)FrequencyCommunicatorTarget AudienceDeliverablesNotes
Development Team communication
  • Zoom
as neededProject Team
  • Project Team
nonetenure-technical@lists.hawaii.edu
Functional Specifications
as neededFunctional Lead
  • Project Sponsor(s)
  • Functional Lead
  • Project Team
FDS

tenure-functional@lists.hawaii.edu

Task Definition, assignment, and tracking
as neededTechnical Lead
  • Development Team


Technical Design Meetings
  • Zoom
as neededTechnical Lead
  • Development Team


Project Team Status Meetings
  • Zoom
bi-weeklyProject Team
  • Functional Lead
  • meeting minutes
  • Agenda to be provided 24 hours prior to meeting
  • Minutes to be sent out for edits within 24 hours after meeting


Procedure for Assigning Project Tasks

  • All project tasks that are assigned to an individual will be accompanied by a JIRA ticket
  • Project documentation and specifications will reside in the wiki.
    • Specifications that are embedded within JIRA tickets will be transcribed into the appropriate section(s) in the wiki

Procedure for Change Requests

  • All requests for changes must be made via JIRA
  • Functional Lead will assess the change request and get approval from the functional team
  • Upon approval, affected documentation must be updated within two (2) business days