Colleagues

JIRA reference: FT-332

High Level Requirements

Give the applicant the ability to grant a colleague (must have a UH username) access to review their dossier prior to the application submittal deadline.

Database changes

Add role COLLEAGUE

Icon placement and action

• add Share icon after the Edit icon
  
  • 
• The icon must only display when the status of the application is In Progress. It must not display at any other status.
• When the icon is clicked, display a modal that takes in the UH Number, UH username or email address (UH only)
  • 
  • Validate the UH Number, Username or Email Address against LDAP and prevent the applicant from adding someone not in the UH system
  • Add standard Cancel and Save buttons to the dialog
  • Add status bar when the Save is clicked so processing can complete
• Post click actions
  • Add the colleague as a READER to the shared drive
  • Add the permissions ID to the TnP database table
  • Add the colleague to the APPLICATION_ROLE table with role COLLEAGUE
  • Log the action ( create action ID)
  • Email the colleague when access is granted (See Colleague Review template)

Colleague Actions

• On the main menu, they are able to view applications for which they have role COLLEAGUE
• In the application, they have read-only access to the Eligibility and Dossier tabs; they must not see any other tabs

Potential Risks

There's no listing of Colleagues that the applicant or ITS can manage. What happens if a colleague is added twice?

This spec doesn't account for removing a colleague (if added in error for example). When the application is submitted, the system will remove everyone from the shared drive but will it remove colleagues as well?

This spec will make the main menu controller more complicated because if the user has a colleague role and a coordinator role, the system will need to be smart enough to send the user to the appropriate "view" when clicking on a specific application, i.e. for a colleague, they should only see certain tabs in read-only mode but for a coordinator, they'll see more tabs and have more permissions.