Implement Withdrawal status

JIRA reference: FT-296

High Level Requirements

Who: Coordinators

What: Applicant wishes to rescind their application

• generally an applicant withdraws after they get a negative recommendation from the TPRC
• applies to all application types, T/P and CR apps
• applicant must contact their coordinator to withdraw the application

When:

• available for any status except In Progress (101), Final (115), CR Final (133), Withdrawn (123)

Where:

• Add button with label "Withdraw Application" in the sub-banner on the top right of application view

How:

When button is pressed

• Set application state to "Withdrawn" (this state needs to be created)
  • On the user interface, treat this withdrawn state like the FINAL state so any references in showing/hiding tabs, buttons, etc for the FINAL state will apply to WITHDRAWN state
• Log the action 
  
  • action_code = application.withdraw
  • action_description = Application withdrawn
• Send out notification
  • See https://www.hawaii.edu/bwiki/display/FT/Email+Templates#EmailTemplates-WithdrawnTemplate
• Google shared drive permissions
  • remove everyone except for uhtnp, chancellor and coordinators
  • add the applicant on as a viewer

Questions/Ongoing Discussion with Functionals

• How often does separation happen?
  • if it doesn't happen often or a handful a year, perhaps it's best to leave it as an admin function to delete the application
• What happened in the hard copy process?
  • School kept a copy and the rest of the copies returned to the applicant
• Did anyone talk to UHPA about allowing applicant to see reviews at say the DPC/DC?
  • if withdrawn at the TPRC, applicant is allowed to see reviews
  • if TPRC all positive, Kardash asked CCs to show reviews because Manoa was doing it 
• Meeting notes: 2021-02-04 Bi Weekly Meeting

• still contemplating this requirement

  • For a withdrawn application, the applicant cannot see the DPC and DC assessments if the application is withdrawn prior to the Dean submitting their assessment; the applicant can see the assessments otherwise.
    • get clarification from functionals as to why this requirement matters; we avoid exception programming
    • is this restriction stated in the CBA?