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Project Charter Phase III (DONE)

Project Charter Phase III (DONE)

1.0 Project Overview

1.1 Business Need
  • Provide an electronic means for faculty to gather and submit their dossier for tenure or promotion review
1.2 Project Objectives
  • Improvement of the Tenure and Promotion application
  • 90% satisfaction rate of the electronic process by all users (faculty, reviewers, coordinators, chancellors)
  • Strive for system wide adoption
1.3 Project Scope
1.3.1 In Scope
  • Improvements to the negative review process
  • Integration with external systems for dossier information
  • Dossier library
  • Manoa specific requirements
1.3.2 Out of Scope

2.0 Project Timeline


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3.0 Roles and Responsibilities

RoleResponsibilitiesNamed Resource(s)
Project Sponsor
  • Champion project
  • Provide necessary resources
  • Sign off on Project Charter
  • Resolve issues that are outside of the project team's control

Mike Unebasami/John Morton

Functional Lead
  • Oversee project execution
  • Manage resources
  • Manage scope
  • Monitor progress of changes to the system
  • Conduct regular status meetings with project team
  • Provide regular project status reports to Project Sponsor
  • Communicate requirements and specifications to the technical lead
Sandra Uyeno
Business Analyst
  • Gather functional requirements
  • Create functional specifications
  • Establish milestones and due dates
  • Analyze change requests against baseline requirements
    • Make approve / not approve recommendations to Functional Lead
  • Organize testing groups for system modifications

Sandra Uyeno

Leilani Umehira

Bev McCreary

Deena Yamamoto

Alan Rosenfeld

Technical Lead
  • Ensure all technical aspects of the project are properly addressed
  • Ensure application design and implementation are technically sound
  • Provide guidance to development team
Cameron Ahana
Developers
  • Implement application according to project schedule
  • Develop code per functional specifications
  • Consult with Technical lead to address challenges and obstacles
  • Raise issues and concerns to Functional Lead/Business Analyst

Frank Duckart
Erik Meade 

Graphic Designer
  • Create a responsive, intuitive site design
  • Create site mockups per functional specifications

vacant

Database Administrator
  • Provide MySQL database environments
David Fischer
System Administrator
  • Provide application server environments
  • Monitor file store
Richard Uyeda

4.0 Project Risks

  • Faculty and coordinators who are not comfortable working with Google team drives