Project Charter Phase I (DONE)

1.0 Project Overview

1.1 Business Need

Provide an electronic means for faculty to gather and submit their dossier for tenure review

1.2 Project Objectives

Provide faculty with a means to submit their application for tenure through the web
Provide faculty a means to attach supporting documents to their dossier
Provide a customized workflow for tenure review
Provide committees with the ability to annotate attachments submitted by the faculty

1.3 Project Scope

1.3.1 In Scope

capture the data required for a tenure application
allow faculty to submit attachments (documentation) for their dossier
allow faculty to submit the tenure application for review
allow the secretary of the VP for CC to assign committee members to the DPC, DC, Dean, TPRC
electronically route dossier to the various reviewing committees for review
allow committee to vote in favor of or against tenure promotion

1.3.2 Out of Scope

allow committees to annotate attachments submitted by the faculty

2.0 Project Timeline

key	priority	type	summary	status	components	labels

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3.0 Roles and Responsibilities

Role	Responsibilities	Named Resource(s)
Project Sponsor	Champion project Provide necessary resources Sign off on Project Charter Resolve issues that are outside of the project team's control	Mike Unebasami/John Morton
Functional Lead	Oversee project execution Manage resources Manage scope Monitor progress of changes to the system Conduct regular status meetings with project team Provide regular project status reports to Project Sponsor Communicate requirements and specifications to the technical lead	Sandra Uyeno
Business Analyst	Gather functional requirements Create functional specifications Establish milestones and due dates Analyze change requests against baseline requirements Make approve / not approve recommendations to Functional Lead Organize testing groups for system modifications	Sandra Uyeno Leilani Umehira Bev McCreary Deena Yamamoto Alan Rosenfeld
Technical Lead	Ensure all technical aspects of the project are properly addressed Ensure application design and implementation are technically sound Provide guidance to development team	Cameron Ahana
Developers	Implement application according to project schedule Develop code per functional specifications Consult with Technical lead to address challenges and obstacles Raise issues and concerns to Functional Lead/Business Analyst	Frank Duckart Erik Meade
Graphic Designer	Create a responsive, intuitive site design Create site mockups per functional specifications	vacant
Database Administrator	Provide MySQL database environments	David Fischer
System Administrator	Provide application server environments Monitor file store	Richard Uyeda

4.0 Project Risks

Aggressive timeline
VP for CC is paying Interfolio $60K per year for a product that doesn't meet their needs
- renewal date is coming up in July 2017 but they'll need to consider renewal in April 2017

Tenure, Promotion, and Contract Renewal

Project Charter Phase I (DONE)

Analytics

1.0 Project Overview

1.1 Business Need

1.2 Project Objectives

1.3 Project Scope

1.3.1 In Scope

1.3.2 Out of Scope

2.0 Project Timeline

3.0 Roles and Responsibilities

4.0 Project Risks

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