Google Drive Alternatives

Required Features

• Online file previewer
• Ability to control permissions to the files
• Support common file types
  • PDF
  • Word
  • Images
  • Videos

Alternatives

DropBox

Microsoft Sharepoint/OneDrive

OnBase

AWS

Flowpaper (PDF only)

Alfresco (document management system)

• successor to documentum

KAPA (Title IV case management)

• Genta Togashi
• brian mcfeely
• github KAPA

NextCloud

• paul ryan

Need a migration path from google drive to an alternative (faculty get annoyed if they have to move)

Mitigation Strategies

• store documents in ECM and supplement that with a viewer like flowpaper
• serve up the document from google drive through flowpaper
• send the reviewers to the shared drive through the web interface
• pause the review process for the entire system
• we need a backup plan

Reason to stay on google drive

• switching to an alternative above would result in a loss of functionality; google drive is the best option thus far
• drive is the best option with the most flexibility and functionality
• alternatives would limit what file types applicants to use in their dossiers
• google is our toolset

Plan B

UH is committed to Google

• shore up google drive checks
  • open up a PDF file and ensure that all the pages show up in the viewer

Google Release Notes

• https://support.google.com/a/table/7314896?hl=en
• Google Drive storage no longer unlimited
  • 100TB shared among all users in domain