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Project Charter Phase II (DONE)

Project Charter Phase II (DONE)

Owned by Cameron Ahana
Last updated: Apr 06, 2019

1.0 Project Overview

1.1 Business Need
  • Provide an electronic means for faculty to gather and submit their dossier for tenure or promotion review
1.2 Project Objectives
  • Expand on the Tenure and Promotion software that was built last year
  • Provide a electronic workflow for the tenure process
  • Lessen the burden on the faculty when assembling their dossier
  • Work with Manoa on their requirements and bringing them onboard
1.3 Project Scope
1.3.1 In Scope
  • Pull in dossier information from external sources (PeopleSoft, eCafe)
  • Implement appeals workflow process
  • Continue to improve on interface between T&P webapp and Google Drive
  • Account for changes in the process for Manoa
1.3.2 Out of Scope

2.0 Project Timeline


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3.0 Roles and Responsibilities

RoleResponsibilitiesNamed Resource(s)
Project Sponsor
  • Champion project
  • Provide necessary resources
  • Sign off on Project Charter
  • Resolve issues that are outside of the project team's control

Mike Unebasami/John Morton

Functional Lead
  • Oversee project execution
  • Manage resources
  • Manage scope
  • Monitor progress of changes to the system
  • Conduct regular status meetings with project team
  • Provide regular project status reports to Project Sponsor
  • Communicate requirements and specifications to the technical lead
Sandra Uyeno
Business Analyst
  • Gather functional requirements
  • Create functional specifications
  • Establish milestones and due dates
  • Analyze change requests against baseline requirements
    • Make approve / not approve recommendations to Functional Lead
  • Organize testing groups for system modifications

Sandra Uyeno

Leilani Umehira

Bev McCreary

Deena Yamamoto

Alan Rosenfeld

Technical Lead
  • Ensure all technical aspects of the project are properly addressed
  • Ensure application design and implementation are technically sound
  • Provide guidance to development team
Cameron Ahana
Developers
  • Implement application according to project schedule
  • Develop code per functional specifications
  • Consult with Technical lead to address challenges and obstacles
  • Raise issues and concerns to Functional Lead/Business Analyst

Frank Duckart
Erik MeadeĀ 

Graphic Designer
  • Create a responsive, intuitive site design
  • Create site mockups per functional specifications

vacant

Database Administrator
  • Provide MySQL database environments
David Fischer
System Administrator
  • Provide application server environments
  • Monitor file store
Richard Uyeda

4.0 Project Risks

  • Transferring google drive documents to the T&P account and automatically setting permissions on those files
  • Manoa T&P may be different from the CC process by a large margin
  • Changing the flow of T&P to a wizard interface