Google Team Drive Tips

Moving files from Google Drive to Google Team Drive

• can select multiple and drag and drop
• you must be the owner of the file in order to move it
  • workaround is to make a copy of the file (which you will then own) and then move it to the team drive
• folders cannot be moved (only g-suite administrators have that ability)

How to Make a Copy of your entire Team Drive

1. Select all contents, right click and select Download All
   • all contents will be zipped up
   • native google files will be converted to their Windows counterpart, i.e. Google Doc to Word, Google Sheet to Excel
2. Copy all files in a folder and then move the copies out of your team drive
   1. contents in folders cannot be copied

• You must have FULL access to the team drive

Deleting files from TnP

• the file stored in the team drive is moved to the Trash bin and is not permanently deleted
• after 30 days, the file will be permanently deleted from the Trash bin unless the user does so manually

Deleting an application from TnP

• The google api will delete the team drive as well even if there are files there
• Deleting a team drive is not allowed through the UI if files exist in the drive; the option is disabled
  • https://support.google.com/drive/answer/7286514?visit_id=1-636681380530261117-4029545696&p=delete_team_drive&rd=1#delete_team_drive

File types that the Google Previewer doesn't support

• zip files
  • you can install plugins to chrome that can unzip the file but it's not native to drive so the process feels clunky
• Pages (Mac equivalent of Word)
  • Pages needs to be exported to Word and then uploaded to team drive
  • links by default are in black text with an underline; that's configurable through Pages though

Don't use Backup and Sync and Drive File Stream

• Nursing department ran into an issue with both products where the local copy overwrote the cloud copy or deleted the cloud copy
  • backup and sync stopped working for a week and a half and when Nursing got it working again, it was supposed to sync the cloud copy with the local copy but it went in reverse (the local copy was the outdated version) and it screwed up hours and hours of work done on the cloud copy
• Moral here is to use the web

Hyperlinks in PDFs

• If the PDF is created on a mac, hyperlinks don't work; if it's created on a PC, it works!

• https://forums.adobe.com/thread/2318037

  The Cloud conversion option is available on the MacOS version of Acrobat Pro simply because Office for Mac doesn't provide sufficient information to Acrobat to propagate links, tagging, etc. as it does under Windows.
   
  The Cloud conversion, while it has some drawbacks, uses the Windows version of Office for the conversion and thus, has the potential for higher quality PDF with more features than the PDFMaker feature for Office for Mac can provide.
   

Instructions to Applicants

• Do not remove members from the team drive