JIRA reference: FT-520
High Level Requirements
Who: Coordinators
What: Applicant wishes to rescind their application
- generally an applicant withdraws after they get a negative recommendation from the TPRC
- applies to all application types, T/P and CR apps
When:
- available for any status except In Progress (101), Final (115), CR Final (133), Withdrawn (??)
Where:
- Add button with label "Withdraw Application" in the sub-banner on the top right of application view
How:
When button is pressed
- Set application state to "Withdrawn" (this state needs to be created)
- On the user interface, treat this withdrawn state like the FINAL state so any references in showing/hiding tabs, buttons, etc for the FINAL state will apply to WITHDRAWN state
- Log the action
- action_code = application.withdraw
- action_description = Application withdrawn
- Send out notification
- Google shared drive permissions
- remove everyone except for uhtnp, chancellor and coordinators
- add the applicant on as a viewer
Questions/Ongoing Discussion with Functionals
- How often does separation happen?
- if it doesn't happen often or a handful a year, perhaps it's best to leave it as an admin function to delete the application
- What happened in the hard copy process?
- School kept a copy and the rest of the copies returned to the applicant
- Did anyone talk to UHPA about allowing applicant to see reviews at say the DPC/DC?
- if withdrawn at the TPRC, applicant is allowed to see reviews
- if TPRC all positive, Kardash asked CCs to show reviews because Manoa was doing it
- Meeting notes: 2021-02-04 Bi Weekly Meeting
still contemplating this requirement
- For a withdrawn application, the applicant cannot see the DPC and DC assessments if the application is withdrawn prior to the Dean submitting their assessment; the applicant can see the assessments otherwise.
- get clarification from functionals as to why this requirement matters; we avoid exception programming
- is this restriction stated in the CBA?
- For a withdrawn application, the applicant cannot see the DPC and DC assessments if the application is withdrawn prior to the Dean submitting their assessment; the applicant can see the assessments otherwise.