Content Comparison

JIRA reference: FT-520

High Level Requirements

Who: CoordinatorsApplicant

What: Applicant wishes to rescind their application

• generally an applicant withdraws after they get a negative recommendation from the TPRC
• applies to all application types, T/P and CR apps

When:

• available for any status except In Progress (101), Final (115), CR Final (133), Withdrawn (??)

Where:

...

• Applicant is complete with the review of negative recommendation(s) and must decide if they want to submit a rebuttal or not

When:

• Application is in state Applicant Reviewing (112)

Where:

• Create two buttons labeled "Decline Rebuttal" and "Submit Rebuttal" in the sub-banner on the top right of application view

How:

When the "Decline Rebuttal" button is pressed

...

• On the user interface, treat this withdrawn state like the FINAL state so any references in showing/hiding tabs, buttons, etc for the FINAL state will apply to WITHDRAWN state

...

• action_code = application.withdraw
• action_description = Application withdrawn

...

is clicked

• Display dialog
  • Dialog title: Decline Rebuttal Confirmation
  • Dialog text:
    
    • Are you sure you do want to provide a rebuttal?
  • Dialog buttons: Cancel, Decline Rebuttal
• When Cancel is clicked, close dialog and do nothing
• When Decline Rebuttal is clicked, do the following
  • APPLICATION.applicant_info_provided = N
  • Transition to Chancellor/Provost
• Send notification (see https://uhawaii.atlassian.net/wiki/display/FT/Email+Templates#EmailTemplates-DeclinedRebuttalTemplate(draft))

When the "Submit Rebuttal" button is clicked (for application types 1 (Tenure Only), 2 (Promotion Only), 3 (Tenure with Automatic Promotion))

• Display dialog
  • Dialog title: Submit Rebuttal Confirmation
  • Dialog text:
    
    • Are you sure you are ready to submit your rebuttal?
  • Dialog buttons: Cancel, Submit Rebuttal
• When Cancel is clicked, close dialog and do nothing
• When Submit is clicked, do the following
  • APPLICATION.applicant_info_provided = Y
  • Transition to the next state based on applicant providing info
• Send notification (see https://uhawaii.atlassian.net/wiki/display/FT/Email+Templates#EmailTemplates-WithdrawnTemplate
• Google shared drive permissions
  • remove everyone except for uhtnp, chancellor and coordinators
  • add the applicant on as a viewer

Questions/Ongoing Discussion with Functionals

• How often does separation happen?
  • if it doesn't happen often or a handful a year, perhaps it's best to leave it as an admin function to delete the application
• What happened in the hard copy process?
  • School kept a copy and the rest of the copies returned to the applicant
• Did anyone talk to UHPA about allowing applicant to see reviews at say the DPC/DC?
  • if withdrawn at the TPRC, applicant is allowed to see reviews
  • if TPRC all positive, Kardash asked CCs to show reviews because Manoa was doing it 
• Meeting notes: 2021-02-04 Bi Weekly Meeting

• still contemplating this requirement

  For a withdrawn application, the applicant cannot see the DPC and DC assessments if the application is withdrawn prior to the Dean submitting their assessment; the applicant can see the assessments otherwise.
• get clarification from functionals as to why this requirement matters; we avoid exception programming
is this restriction stated in the CBA?SubmittedRebuttalTemplate(draft))

When the "Submit Rebuttal" button is clicked (for application type 4 (Tenure and Promotion))

• Display dialog
  • Dialog title: Submit Rebuttal Confirmation
  • Dialog text:
    
    • Select what you're submitting a rebuttal for.
    • (radial) Tenure
    • (radial) Promotion
    • (radial) Both
  • Dialog buttons: Cancel, Submit Rebuttal
    • Submit Rebuttal button becomes enabled once a selection is made
• When Cancel is clicked, close dialog and do nothing
• When Submit is clicked, do the following
  • if Tenure selected
    • APPLICATION.applicant_info_provided = Y and APPLICATION.applicant_info_provided2 = N
    • APPLICATION.applicant_info_provided = N and APPLICATION.applicant_info_provided2 = Y
    • APPLICATION.applicant_info_provided = Y and APPLICATION.applicant_info_provided2 = Y
  • Transition to the next state based on the answer to the question
• Send notification (see https://uhawaii.atlassian.net/wiki/display/FT/Email+Templates#EmailTemplates-SubmittedRebuttalTemplate(draft))

Update notification

• • See https://uhawaii.atlassian.net/wiki/display/FT/Email+Templates#EmailTemplates-ReviewandProvideRebuttalTemplate(updateperFT-520)

Questions/Ongoing Discussion with Functionals

Should the name of the button change?

• No create two buttons to make it clearer to the applicant on what they need to do

What question should we ask the applicant on the dialog box? 

• We only need to ask the applicant the question on the Tenure and Promotion application type

Should the applicant receive an email after their review/rebuttal is done?

• yes