Add/Edit Application Dialog Box - DRAFT

Add Campus and Office after applicant's name

default to creator's office / campus when the application is initially created
For CCs, the campus and office will be the same, which is the campus name
For Manoa
- the campus coordinators will be tied to the OVCAA office
- the office coordinators will be tied to the office selected (not OVCAA office)

Add application year

default to current year when the application is initially created

All fields except applicant must be editable

Access to Add and Edit Button

	Add Button	Edit Icon
Faculty	N/A	N/A
Chancellor/Coordinator	x	x*
Administrator	x	x*
Superuser	x	x*

x* - only allow this role to click the edit icon if the application is in the IN PROGRESS or SUBMITTED state; the icon should be hidden at any other state

Team Drive Access (Full, Edit, Comment, or View)

The Google Team Drive must be created when the application is created

Create a folder named "tnp uploads" where all files uploaded through the T&P site will be stored; keep them separate from the supporting materials that the applicant will put into the drive.

Workflow handles access to the team drives when the application transitions to SUBMITTED state

Action on Application Dialog	State	Applicant	Chancellor	Coordinator	Administrator	SuperUser	T&P Service Account	uhtnnp@hawaii.edu
Create Application		Full	NA	NA	NA	NA	Full	Full
Change Campus	IN PROGRESS	NC	NC	NC	NC	NC	NC	NC
Change Campus	SUBMITTED	NC	View for New Coordinator; Remove access for old Coordinator	View for New Coordinator; Remove access for old Coordinator	NC	NC	NC	NC
Change Office	IN PROGRESS	NC	NC	NC	NC	NC	NC	NC
Change Office	SUBMITTED	NC	View for New Coordinator; Remove access for old Coordinator	View for New Coordinator; Remove access for old Coordinator	NC	NC	NC	NC
Change Year	IN PROGRESS	NC	NC	NC	NC	NC	NC	NC
Change Year	SUBMITTED	NC	NC	NC	NC	NC	NC	NC
Change Application Type	IN PROGRESS	NC	NC	NC	NC	NC	NC	NC
Change Application Type	SUBMITTED	NC	NC	NC	NC	NC	NC	NC

NC - no change NA - no access