Overview

Kuali has released a new feature that will allow app builders to grant application permissions based on a logged in user's affiliation. For example, you can limit submitters to be all faculty and all staff, or students at UH Manoa, or any combination of affiliations. A current list of affiliations can be found here. This also means that students will be added to Build, but before they are, you'll have the opportunity to modify your application's permissions.

Schedule

• App Builders to modify permissions, if necessary
  • Thursday, July 15, 2021 - Saturday, July 31, 2021
• Students loaded into Build
  • Sunday, August 1, 2021 (completed)
• Students records automatically sync'd with UH's Identity Management system on the first day of every month.

What You Need to Do

If you do NOT want to restrict who can submit a document for your application by affiliation, no action is required. Your permission screen is likely setup to allow All Authenticated Users to "Create documents in this app" as shown below or your are restricting permissions based on Users, Groups or Roles.

If you want to restrict who can submit documents for your application by affiliation, untick "Create documents in this app" for All Authenticated Users. Create a role and set the appropriate affiliations. In the screenshots below, this application allows any staff and UH Manoa faculty to create documents.

Additional Information

Faculty and Staff user records are synchronized against UHIMS daily. Student records are synchronized every Sunday and generally completes in 6 to 7 hours.

Questions

If you have any issues or questions regarding this feature, email uh-kuali-build@lists.hawaii.edu.

FAQ

What affiliation do lecturers fall under?

• Lecturers fall under the faculty affiliation. 

Who would be in the "others" affiliation?

• See more details about all affiliations and what they map to at https://uhawaii.atlassian.net/wiki/display/UHIAM/UH+Role+Assignments+and+Transitions. In the table, UH Cohort maps to the relevant Assigned LDAP Role (affiliation).

How often are affiliations updated on a user's Build record?

• When a user logs in, their affiliation(s) are captured and stored on their Build record