UH Role Assignments and Transitions

The following provides an overview of the roles tracked by the UH Identity and Access Management System and outlines the events that trigger the assignment of the role to an individual and the events that trigger transition from the role.

There are also some key dates on which certain roles expire.  This is necessary because it is difficult to catch such transitions at the source.  Such dates are included in the comprehensive document below, but we'll highlight them here as an added convenience:

The Banner student information system cannot conclusively tell us if a person has ceased to be a student. We can only surmise that a person is no longer a student when that person fails to show up next semester.  Registration data is one way to check whether the person has shown up for a semester, but it's not perfect (it doesn't account for students on approved leave, for example).  This is the reason why students retain their student role for an extra Fall or Spring semester after they have left (see July 1 and December 24 student rows in above table). We need to use this forgiving definition of student because we don't want to delete student accounts or any of their resources if we aren't sure that they have left or are on approved leave.