UH Role Assignments and Transitions

The following provides an overview of the roles tracked by the UH Identity and Access Management System and outlines the events that trigger the assignment of the role to an individual and the events that trigger transition from the role.

Key Dates
There are also some key dates on which certain roles expire. This is necessary because it is difficult to catch such transitions at the source. Such dates are included in the comprehensive document below, but we'll highlight them here as an added convenience:

Day of year	Student Role expiration	Faculty Role Expiration

Day of year	Student Role expiration	Faculty Role Expiration
May 20	Expire Banner student role if not registered during or after last year's fall and not admitted during or after this year's spring	Expire Banner faculty-teaching-a-course role if not teaching during or after this year's spring.
July 1	Expire Banner student role if not registered during or after this year's spring and not admitted during or after this year's summer/fall.	Expire Banner faculty-teaching-a-course role if not teaching during or after this year's summer.
August 1	Expire Banner financial aid applicant role for preceding academic year if applicant has not become a student.
September 29	Expire Banner student role if not registered during or after this year's spring and not admitted during or after this year's fall.	Expire Banner faculty-teaching-a-course role if not teaching during or after this year's fall.
December 24	Expire Banner student role if not registered during or after this year's fall and not admitted during or after this year's winter/upcoming spring.	Expire Banner faculty-teaching-a-course role if not teaching during or after this year's winter.

Notables

Work is in progress to address this. The Banner student information system cannot conclusively tell us if a person has ceased to be a student. We can only surmise that a person is no longer a student when that person fails to show up next semester. Registration data is one way to check whether the person has shown up for a semester, but it's not perfect (it doesn't account for students on approved leave, for example). This is the reason why students retain their student role for an extra Fall or Spring semester after they have left (see July 1 and December 24 student rows in above table). We need to use this forgiving definition of student because we don't want to delete student accounts or any of their resources if we aren't sure that they have left or are on approved leave.
Semi-annual mass expirations may create delays. Mass expirations on 07-01 and 12-24 may result in a backlog processing Banner events that may require up to two days to catch up. When this occurs, expected changes from Banner may be delayed accordingly.

Roles and Roles Transitions Matrix