Page Comparison

This was conducted by Cameron Ahana prior to my OVCAA Meeting with Bev and Deena on 4-6-2018.  It has been updated to reflect requirements from that meeting.  Refer to Manoa Specifications for update to date requirements and specfications.

Workflow

• Applicant -> DC -> DPC -> Dean -> TPRC -> Chancellor
  • current system goes to DPC and then the DC
• What are the references in the T&P steps document to "Complete Section X"?
• Get clarification on the "per unit" requirement
• When do the external letters get attached to the application? Is it part of the dossier or a separate bucket?
  • Confidential Letters of Evaluation
    
    

Deadline task list

• What's the TPRC deadline? When they must start the review? When they must finish the review?  What task is it on the list?
• Is there an exclusion form deadline?

Application Form - Manoa

• Tenure with Automatic Promotion to Rank 4
  • equivalent to CC's Tenure With Promotion?
• we don't allow the applicant to select multiple types; can I and R at Rank 4 just select Tenure and Promotion?
• Do we need to capture the Employee Details, Criteria and Guidelines, Credentials and Experience, Endeavors
  • Is this stuff that is put in the dossier, especially the last couple of sections?

Eligibility

• Who fills out the eligibility portion?
  • faculty but have the Office Coordinators (OC) do it
• Are there any additional fields that Manoa requires that are not on the eligibility screen?
• Need to add different appointment types (I, I-R,J,M,R,S,B,A)
• We do not capture
  • primary or secondary dept and college/unit
  • %FTE
  • %G funded
  • %other funds
  • Date of tenure at UH Manoa
  • Date of last promotion at UH Manoa

Dossier

• their current process stores the dossier documents on Laulima
  • incorrect, the dossier is still a hard copy binder
  • Laulima is used by the TPRC reviewers to discuss application and to do the voting

Exclusion Form

• OVCAA maintains a separate website to track tenure, contract renewals, and periodic reviews (https://manoa.hawaii.edu/ovcaa/tprc/index.php)
  • it lists which faculty are and are not available to serve on TPRC committees
  • Is there a REST endpoint available for integration with T&P?
    • no but Deena will talk to Mano

Committees

• Who sets up the committees?
  • OCs up until the Dean and then CC for the TPRC

Recommendations

• Is there a designated Chair to make recommendation and upload report?
  • yes they can go along with that
• Is a report required or just a recommendation?
  • yes a report