This parent page is tagged as DRAFT because it's a parking lot for Manoa's requirements. The current specifications of the system is Application Specifications and Manoa requirements that are approved will be moved into that space. This document is constantly changing and reflects decisions made in meetings with Manoa Chancellor's office and Community Colleges Chancellor's office.

External dependencies

OVCAA website which tracks contract rewewals, tenure, periodic reviews

Contains the exclusion form
Site where faculty notify OVCAA that they want to apply for tenure/promotion

Laulima

Committee review tool for voting and discussion

New Roles

Office Coordinator

Modify Application Types

Tenure Only
Promotion Only
Tenure with Automatic Promotion*
Tenure and/or Promotion*

4-20-2018 Sandra was ok with the new wording for "Tenure with Automatic Promotion" and "Tenure and/or Promotion"

Appointment Ranks

Same as CCs

2 - Instructor
3 - Assistant Professor
4 - Associate Professor
5 - Professor

Modify ID by removing the beginning “C”

New Appointment Classifications

I - Instructor
I-R - Instructor and Researcher
J - Law Instructor
M - Clinical Medicine Instructor
R - Researcher
S - Specialist
B - Librarian
A - Extension Agent

Add Offices for each Manoa Department

Hierarchical where Manoa Campus Coordinator is at the top level and Office Coordinator under that level
- How many Offices would we be adding for Manoa?
OCs would have same capabilities as campus coordinators but they

can’t see the exclusions
can’t see the TPRC committee members

Cut off access to OC after a certain point??

Create Application

Allow selection of Office if the creator is the Manoa CC
progressive disclosure

New Tabs

Confidential Letters of Evaluation (Manoa specific)

Ability for the CC and OC to upload these documents but OCs generally upload them before it goes to the DPC
Show tab

CC, OC, Reviewers, Chancellor, Admin, Superuser

Hide tab

Applicant

Store on the server

Eligibility

Prefill information from peoplesoft feed
To be input by the CC or OC
Primary department (PS Branch column)
Primary college/unit (PS Division column)
Secondary department (PS Branch column) record number 2 if any
Secondary college/unit (PS Division column) record number 2 if any
- hide for CCs
Add Classification field for initial and current appointment
FTE%, %G funded, %other funded
- 4-20-2018 Bev said not needed
Date of tenure
Date of last promotion
Waiver of Minimum Qualifications (hide for CCs)

Waiver of educational requirement

yes/no drop down with file upload
Is this a form? It’s approved by the chancellor

Waiver of Service Requirement

yes/no drop down with file upload
Is this a form? It’s approved by the D&D

Deadline for either is Sept 1

Dossier

Want the following preloaded sections (why would we name a section Employment Details and Criteria and Guidelines when it’s a tab and not part of the dossier?)

Employment Details
Criteria and Guidelines
Credentials and Experience
Endeavors
Teaching Evaluations
Bibliography

Committees

OC inputs DPC, DC, Dean
CC inputs TRPC (generally after the Dean is done reviewing the application)
OC should be able to view the TPRC chair but not the TPRC reviewers

Can’t imagine how to implement

Maybe hide the tab for the OC after the Dean level?

For 2018, Deena will need to be an administrator so that she can grant access to the office coordinators (but give them campus coordinator (CC) access) so that they can input eligibility info and select committees; once the OCs are done, Deena will remove them as CCs to maintain anonymity of the TPRC members

Exclusions

Manoa will not use because they have their own site that manages this
Mano might be able to build an API for T&P to pull the users from
- talked to Mano 4-19-2018 and a web service is not available
Manoa allows more than 10 in special cases
TPRC would be at the applicant's current (or proposed) rank or higher
No TPRC members from the applicant's college or school

Recommendations

Tenure and/or Promotion, Tenure with Promotion

Requires a vote for tenure and a vote for promotion at each level
The former requires 2 recommendation selections; voting feature won't be available for 2018 so Manoa will continue to use Laulima.

For DPC, change "Defer" label to "Strengths and Weaknesses"
- "Defer" was giving the wrong impression to DPC members so modifying the wording resolves that issue

Review Status

If they get a neg at any level, they get to see the recommendations after the TPRC reviews it
applicant not able to view this tab if all recommendations are positive
Applicant can only see DPC recommendation prior to the TPRC reviewing it
They can see all after application is FINAL

Scheduled jobs

Move the application to the TPRC on the 1st Monday/Tuesday in January at 4:30pm

Automatic or should the system send a reminder?

Reporting (Deena to provide sample report)

Actions to the president but for manoa it goes to Don because Lassner is the Manoa Chancellor and President
Sent in May

Decisions

4-20-2018 Meeting

See eligibility mockup

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