Manoa Specifications

Owned by Cameron Ahana
Last updated: Nov 27, 2020
3 min read

This parent page is tagged as DRAFT because it's a parking lot for Manoa's requirements.  The current specifications of the system is Application Specifications and Manoa requirements that are approved will be moved into that space.  This document is constantly changing and reflects decisions made in meetings with Manoa Chancellor's office and Community Colleges Chancellor's office.


External dependencies

  • OVCAA website which tracks contract rewewals, tenure, periodic reviews

    • Contains the exclusion form

    • Site where faculty notify OVCAA that they want to apply for tenure/promotion

  • Laulima

    • Committee review tool for voting and discussion


New Roles (tick)

  • Office Coordinator


Modify Application Types (tick)

  • Tenure Only

  • Promotion Only

  • Tenure with Automatic Promotion*

  • Tenure and/or Promotion*



4-20-2018 Sandra was ok with the new wording for "Tenure with Automatic Promotion" and "Tenure and/or Promotion"



Appointment Ranks (tick)

  • Same as CCs

    • 2 - Instructor

    • 3 - Assistant Professor

    • 4 - Associate Professor

    • 5 - Professor

  • Modify ID by removing the beginning “C”


New Appointment Classifications (tick)

  • I - Instructor

  • I-R - Instructor and Researcher

  • J - Law Instructor

  • M - Clinical Medicine Instructor

  • R - Researcher

  • S - Specialist

  • B - Librarian

  • A - Extension Agent


Add Offices for each Manoa Department (tick)

  • Hierarchical where Manoa Campus Coordinator is at the top level and Office Coordinator under that level (tick)

    • How many Offices would we be adding for Manoa?

  • OCs would have same capabilities as campus coordinators but they (error)

    • can’t see the exclusions

    • can’t see the TPRC committee members

  • Cut off access to OC after a certain point?? (error)

Create Application  (tick)

  • Allow selection of Office if the creator is the Manoa CC

  • progressive disclosure


New Tabs

  • Confidential Letters of Evaluation (Manoa specific) (tick)

    • Ability for the CC and OC to upload these documents but OCs generally upload them before it goes to the DPC

    • Show tab

      • CC, OC, Reviewers, Chancellor, Admin, Superuser

    • Hide tab

      • Applicant

    • Store on the server


Eligibility  (tick)

  • Prefill information from peoplesoft feed

  • To be input by the CC or OC

  • Primary department (PS Branch column)

  • Primary college/unit (PS Division column)

  • Secondary department (PS Branch column) record number 2 if any

  • Secondary college/unit (PS Division column) record number 2 if any

    • hide for CCs

  • Add Classification field for initial and current appointment

  • FTE%, %G funded, %other funded (error)

    • 4-20-2018 Bev said not needed 

  • Date of tenure

  • Date of last promotion

  • Waiver of Minimum Qualifications (hide for CCs)

    • Waiver of educational requirement

      • yes/no drop down with file upload

      • Is this a form? It’s approved by the chancellor

    • Waiver of Service Requirement

      • yes/no drop down with file upload

      • Is this a form? It’s approved by the D&D

    • Deadline for either is Sept 1


Dossier (tick)

  • Want the following preloaded sections (why would we name a section Employment Details and Criteria and Guidelines when it’s a tab and not part of the dossier?)

    • Employment Details

    • Criteria and Guidelines

    • Credentials and Experience

    • Endeavors

    • Teaching Evaluations

    • Bibliography


Committees (error)

  • OC inputs DPC, DC, Dean

  • CC inputs TRPC (generally after the Dean is done reviewing the application)

  • OC should be able to view the TPRC chair but not the TPRC reviewers (error)

    • Can’t imagine how to implement

      • Maybe hide the tab for the OC after the Dean level?

  • For 2018, Deena will need to be an administrator so that she can grant access to the office coordinators (but give them campus coordinator (CC) access) so that they can input eligibility info and select committees; once the OCs are done, Deena will remove them as CCs to maintain anonymity of the TPRC members

Exclusions (error)

  • Manoa will not use because they have their own site that manages this

  • Mano might be able to build an API for T&P to pull the users from (error)

    • talked to Mano 4-19-2018 and a web service is not available

  • Manoa allows more than 10 in special cases (error)

  • TPRC would be at the applicant's current (or proposed) rank or higher (tick)
  • No TPRC members from the applicant's college or school

Recommendations (tick)

  • Tenure and/or Promotion, Tenure with Promotion (tick)

    • Requires a vote for tenure and a vote for promotion at each level

    • The former requires 2 recommendation selections; voting feature won't be available for 2018 so Manoa will continue to use Laulima.

  • For DPC, change "Defer" label to "Strengths and Weaknesses" (tick)
    • "Defer" was giving the wrong impression to DPC members so modifying the wording resolves that issue

Review Status (question)

  • If they get a neg at any level, they get to see the recommendations after the TPRC reviews it

  • applicant not able to view this tab if all recommendations are positive

  • Applicant can only see DPC recommendation prior to the TPRC reviewing it (error)

  • They can see all after application is FINAL (tick)

Scheduled jobs (tick)

  • Move the application to the TPRC on the 1st Monday/Tuesday in January at 4:30pm

    • Automatic or should the system send a reminder?

Reporting (Deena to provide sample report) (tick)

  • Actions to the president but for manoa it goes to Don because Lassner is the Manoa Chancellor and President

  • Sent in May

Decisions

4-20-2018 Meeting