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This spec doesn't account for removing a colleague (if added in error for example). When the application is submitted, the system will remove everyone from the shared drive but will it remove colleagues as well?
This spec will make the main menu controller more complicated because if the user has a colleague role and a coordinator role, the system will need to be smart enough to send the user to the appropriate "view" when clicking on a specific application, i.e. for a colleague, they should only see certain tabs in read-only mode but for a coordinator, they'll see more tabs and have more permissions.