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1.0 Project Overview
1.1 Business Need
- Provide an electronic means for faculty to gather and submit their dossier for tenure or promotion review
1.2 Project Objectives
- Improvement of the Tenure and Promotion application
- 90% satisfaction rate of the electronic process by all users (faculty, reviewers, coordinators, chancellors)
- Strive for system wide adoption
1.3 Project Scope
1.3.1 In Scope
- Improvements to the negative review process
- Integration with external systems for dossier information
- Dossier library
- Manoa specific requirements
1.3.2 Out of Scope
2.0 Project Timeline
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3.0 Roles and Responsibilities
| Role | Responsibilities | Named Resource(s) |
|---|
| Project Sponsor | - Champion project
- Provide necessary resources
- Sign off on Project Charter
- Resolve issues that are outside of the project team's control
| Mike Unebasami/John Morton |
| Functional Lead | - Oversee project execution
- Manage resources
- Manage scope
- Monitor progress of changes to the system
- Conduct regular status meetings with project team
- Provide regular project status reports to Project Sponsor
- Communicate requirements and specifications to the technical lead
| Sandra Uyeno |
| Business Analyst | - Gather functional requirements
- Create functional specifications
- Establish milestones and due dates
- Analyze change requests against baseline requirements
- Make approve / not approve recommendations to Functional Lead
- Organize testing groups for system modifications
| Sandra Uyeno Leilani Umehira Bev McCreary Deena Yamamoto Alan Rosenfeld |
| Technical Lead | - Ensure all technical aspects of the project are properly addressed
- Ensure application design and implementation are technically sound
- Provide guidance to development team
| Cameron Ahana |
| Developers | - Implement application according to project schedule
- Develop code per functional specifications
- Consult with Technical lead to address challenges and obstacles
- Raise issues and concerns to Functional Lead/Business Analyst
| Frank Duckart
Erik Meade |
| Graphic Designer | - Create a responsive, intuitive site design
- Create site mockups per functional specifications
| vacant |
| Database Administrator | - Provide MySQL database environments
| David Fischer |
| System Administrator | - Provide application server environments
- Monitor file store
| Richard Uyeda |
4.0 Project Risks
- Faculty and coordinators who are not comfortable working with Google team drives