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1.0 Project Overview

1.1 Business Need
  • Provide an electronic means for faculty to gather and submit their dossier for tenure review
1.2 Project Objectives
  • Provide faculty with a means to submit their application for tenure through the web
  • Provide faculty a means to attach supporting documents to their dossier
  • Provide a customized workflow for tenure review
  • Provide committees with the ability to annotate attachments submitted by the faculty
1.3 Project Scope
1.3.1 In Scope
  • capture the data required for a tenure application
  • allow faculty to submit attachments (documentation) for their dossier
  • allow faculty to submit the tenure application for review
  • allow the secretary of the VP for CC to assign committee members to the DPC, DC, Dean, TPRC
  • electronically route dossier to the various reviewing committees for review 
  • allow committee to vote in favor of or against tenure promotion
1.3.2 Out of Scope
  • allow committees to annotate attachments submitted by the faculty

2.0 Project Timeline


key priority type summary status components labels
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3.0 Roles and Responsibilities

RoleResponsibilitiesNamed Resource(s)
Project Sponsor
  • Champion project
  • Provide necessary resources
  • Sign off on Project Charter
  • Resolve issues that are outside of the project team's control

Mike Unebasami/John Morton

Functional Lead
  • Oversee project execution
  • Manage resources
  • Manage scope
  • Monitor progress of changes to the system
  • Conduct regular status meetings with project team
  • Provide regular project status reports to Project Sponsor
  • Communicate requirements and specifications to the technical lead
Sandra Uyeno
Business Analyst
  • Gather functional requirements
  • Create functional specifications
  • Establish milestones and due dates
  • Analyze change requests against baseline requirements
    • Make approve / not approve recommendations to Functional Lead
  • Organize testing groups for system modifications

Sandra Uyeno

Leilani Umehira

Bev McCreary

Deena Yamamoto

Alan Rosenfeld

Technical Lead
  • Ensure all technical aspects of the project are properly addressed
  • Ensure application design and implementation are technically sound
  • Provide guidance to development team
Cameron Ahana
Developers
  • Implement application according to project schedule
  • Develop code per functional specifications
  • Consult with Technical lead to address challenges and obstacles
  • Raise issues and concerns to Functional Lead/Business Analyst

Frank Duckart
Erik Meade 

Graphic Designer
  • Create a responsive, intuitive site design
  • Create site mockups per functional specifications

vacant

Database Administrator
  • Provide MySQL database environments
David Fischer
System Administrator
  • Provide application server environments
  • Monitor file store
Richard Uyeda

4.0 Project Risks

  • Aggressive timeline
  • VP for CC is paying Interfolio $60K per year for a product that doesn't meet their needs
    • renewal date is coming up in July 2017 but they'll need to consider renewal in April 2017
  • No labels