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Attendees

Goals

Ask Sandra questions about the application process and the requirements

Discussion items

Application Questions

Eligibility: do we want the Dean/HR to fill out this information?

  • Colleges put a callout and ask who's applying for tenure or promotion and they get a list of names
    • New Process: Chancellor's secretary will enter information for their applicants applying for tenureputs in information and 
      • sandra to provide us with the names and usernames of Chancellors and their secretaries (permission to create application)
      • no need Dean's approval
      • leave in the certification Part II B and C (Sandra thinks it's there for historical purposes)
  • can college be a drop down list or are there too many colleges to list?
    • yes because colleges for CCs are the campuses so it'll be a drop down of CC campuses
  • can subject area be drop down list or are there too many colleges to list?
    • no because there are too many

Certifications

  • Can they all be checked off when they submit their application and dossier for review
    • yes, include all certifications Part II A - D

Can we include the exclusion form with the application?

  • that's would be awesome, add it as sub menu section along the top of the screen
  • the list of faculty is not digitized but Sandra creates the list for CC's and System OHR (used to be Carole Teshima) does it for Manoa
    • comes in excel format so we can do an upload process in Phase II but Phase 1, ITS will load the faculty into a table/grouper and pull the names from there.
  • exclusion form must go to the Chancellor's office so ONLY the Chancellor's office can see this form (permission)
  • the list of faculty changes annually


Workflow Questions

Are the members of the DPC, DC, Dean, TPRC set by the Chancellor's secretary?

  • yes, Sandra said it would be ideal if the members of all committees were set by the Chancellor's office
  • No source of record for DPC (members are voted on), DC, Dean so it makes sense for the Chancellor's office to set this
    • set it per application

Misc

Who initiates the case for the faculty?

  • we are going to have the Chancellor's office do it

Do the uploaded files need to be encrypted at rest? Will there be sensitive information in them?

  • not at this time

 

Action items


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