Google Drive Information

Since UH is a G-Suite, our hawaii.edu domain has unlimited storage for google drive.

The client secret json files are loaded on the respective test/trng/prod servers under the home directory's .tenure-conf folder

Only the owner of the folder/file can check "Prevent editors from changing access and adding new people"

Only the owner of a file can check "Disable options to download, print, and copy for commenters and viewers"

Members are added at the root folder level

Folders cannot be shared (so none of the checkboxes above apply to folders)

Anyone with Edit access can "Restrict download, print & copy actions on this file for commenters & viewers" and upload files

Anyone with Full access can manage members in addition to what Edit access can perform

Stay with Google Drive
1. Access has to be turned over to uhtnp or tenure-service-account by the applicant, which is a lot of work for the applicant
2. ownership has to be transferred from uhtnp to tenure-service-account, which is a lot of work for ITS
3. checkbox must be unticked, "Prevent editors from changing access and adding new people"
Go with Team Drive
1. Must be 1 team drive per application
2. Applicant will transfer files into team drive
  1. folders cannot be copied from google drive to team drive so applicants would need to create them and then move the files

Can the google viewer take you to a certain page in a PDF document?

Create an icon to create a google doc in T&P and allow them to name it

store it in the root of the team drive
store it in a separate folder?
- applicants would be working with it in the team drive so it seems kludgy
when a document is uploaded, ask if they want to convert it to a native google doc

Can a native google doc be downloaded from google drive?

Link google docs to a section or have a wizardy setup on the dossier page

Test word documents through the google drive viewer