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- Sandra Uyeno
Goals
Ask Sandra questions about the application process and the requirements
Discussion items
Application Questions
Eligibility: do we want the Dean/HR to fill out this information?
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- Colleges put a callout and ask who's applying for tenure or promotion and they get a list of names
- New Process: Chancellor's secretary will enter information for their applicants applying for tenureputs in information and
- sandra to provide us with the names and usernames of Chancellors and their secretaries (permission to create application)
- no need Dean's approval
- leave in the certification Part II B and C (Sandra thinks it's there for historical purposes)
- New Process: Chancellor's secretary will enter information for their applicants applying for tenureputs in information and
- can college be a drop down list or are there too many colleges to list?
- yes because colleges for CCs are the campuses so it'll be a drop down of CC campuses
- can subject area be drop down list or are there too many colleges to list?
- no because there are too many
Certifications
- Can they all be checked off when they submit their application and dossier for review
- yes, include all certifications Part II A - D
Can we include the exclusion form with the application?
- Can we digitize the list?
- How many people are in that list?
- Does it come out every year?
- that's would be awesome, add it as sub menu section along the top of the screen
- the list of faculty is not digitized but Sandra creates the list for CC's and System OHR (used to be Carole Teshima) does it for Manoa
- comes in excel format so we can do an upload process in Phase II but Phase 1, ITS will load the faculty into a table/grouper and pull the names from there.
- exclusion form must go to the Chancellor's office so ONLY the Chancellor's office can see this form (permission)
- the list of faculty changes annually
Workflow Questions
Are the members of the DPC, DC, Dean, TPRC set by the Chancellor's secretary?
- If not, is there a source of record for that information?yes, Sandra said it would be ideal if the members of all committees were set by the Chancellor's office
- No source of record for DPC (members are voted on), DC, Dean so it makes sense for the Chancellor's office to set this
- set it per application
Misc
Who initiates the case for the faculty?
- we are going to have the Chancellor's office do it
Do the uploaded files need to be encrypted at rest? Will there be sensitive information in them?
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- not at this time
Action items