JIRA reference: FT-771
Background
There were a number of applicants that didn't attend training so did not upload/link anything on their Dossier tab in the portal. The applicant, in most cases, had all their material in their application's shared drive but they didn't realize that they needed to upload/link from the Dossier tab. In a few cases, the applicant didn't have their materials ready to go in their shared drive. For the former, campuses would send the application back to IN PROGRESS and give the applicant a short amount of time (e.g. 4 hours) to upload their files to the Dossier tab. For the latter, campuses would force the applicant to file for an extension, especially if it was a Tenure application.
In addition to the training provided by the campuses, the functionals would like to notify an applicant if their dossier is empty.
Assumptions
The batch job only applies to T&P applications, not Contract Renewals
What
- If an applicant submits his/her application themselves, i.e. not through the automated process, check if the Dossier is empty. If it is stop the submission and display an error message to the user saying "You're Dossier tab is empty. Upload your files and resubmit."
- Create a batch job that runs 48 hours before the application deadline, which is the 1st Friday in October
- Find all T&P applications IN PROGRESS for the current application year where the Dossier tab is empty
- For each application, email the applicant
Questions
Contract Renewals do not have a set deadline like T&P applications. Will we need to run a batch job for CRs?