Create New Student Record

 General Information

Add a new student employee to the system

 Workflow

• Trigger Event: The administrator clicks on the “Add New Student” link on the admin menu under the “Manage Student Personnel Info” section

• Process Flow:

  • The administrator enters the UH Username or UH Number of the student to add to the system

  • SECE Data is pre populated on the form using the staff’s UH number

  • The administrator inputs the required data

  • The administrator clicks the Add button to create the record

• Outcome: The student’s personnel (if doesn’t exist) and the persposition record is created.

 Input Requirements

• Input Fields:

  • UH Number or UH Username

• Source:

  • SECE System

    • In order to be added as an ITS employee, the student must have a record in the SECE System. Clicking "Add Student" with both fields blank will display all ITS students with WDC = 032, 054, 553, 850, 053 with both Active and Inactive status.

    • The prefilled fields are name, job number, position title, pay rate, hire date, supervisor, placement type, sece status, termination date

  • Administrator

    • Input required fields through the user interface

      • ITS Section and Status

 Business Rules

• Validation Rules:

  • Only a user with an internal role, i.e. SYS-DEV, SYS-ADM, ADM, can perform this function

• Conditional Logic:

  • If no username or UH number is input, send to the list of students whose record can be created in the system.

  • If the record with the UH Number and position number already exists in the system, display a message indicating that the record already exists and disable the “Add” button

 Error Handling

• Common Errors:

  1. Invalid username or UH number input

  2. Student is not in the SECE System

• Resolutions:

  1. Display an invalid entry message

  2. Display an error message indicating that the student must be in the SECE System with a warrant code of 032, 054, 553, 850, 053

 User interaction and design

 Open Questions