Condo node purchasing process

Owned by davidls
Last updated: Sept 12, 2024 by Ron Merrill
2 min read

Last Updated: August 30, 2024

  1. Quarterly, ITS-CI will provide the estimated cost for multiple baseline computational hardware configurations and cluster integration fees.

  2. Researchers would fill out a node purchasing intent form to begin the purchase process with us.

    1. Purchasing intent form

  3. ITS-CI will:

    1. review the request and open discussion with the researcher to verify any changes or customizations

    2. finalize any changes in integration fee cost and issue a quote to the buyer

    3. identify the fiscal officer responsible for controlling the purchase funds.

  4. ITS-CI will post a SuperQuote on behalf of the researcher as soon as the hardware quantity and configuration is finalized.

  5. ITS-CI will provide the researcher and their fiscal/administrative personnel with the lowest cost qualifying SuperQuote bids so that they may approve awarding the bid or cancel the order.

  6. If approved by all parties, the researcher’s fiscal officer would issue a Purchase Order to the winning bidder and place an order for with CI via a KualiBuild form for the integration fee.

Please make sure to use the following mailing address when creating the purchase order

C/O Ron Merrill, Information Technology Services - Cyberinfrastructure
Information Technology Center, 3rd Floor
2520 Correa Road
Honolulu, Hawaii 96822

  1. The researcher and/or their fiscal/administrative personnel will contact ITS-CI once the Purchase Order is sent to the vendor.

  2. ITS-CI will track when hardware would be delivered to the Information Technology Center.

  3. ITS-CI will install/integrate the hardware into Koa.

  4. ITS-CI will notify the researcher and fiscal/administrative personnel once the hardware has been integrated and initiate payment on the integration fee order.

  5. ITS-CI will contact the researcher to determine who should have access

  6. ITS-CI manages warranty and other incidents related to the hardware for at least the life time of the hardware warranty

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