You can request the following groupings to manage your department's compliance with GCN or ISAT.
These groupings automatically calculate who is compliant, who is not, and who needs to renew soon. This saves you from having to retrieve the date of compliance for each person and figuring out whether the person is compliant. It is very easy to make a mistake given the complexity of the ACER Compliance Periods
In a nutshell, the compliance periods are as follows:
- A GCN compliance period always begins on Oct 1st and ends 12 months later on Sep 30th. You can renew for the next GCN period up to one month ahead (between Sep 1st and Sep 30)
- An ISAT compliance period always begins on Oct 1st of an even-numbered year, and it ends 24 months later on Sep 30th. You can renew for the next ISAT period up to two months ahead (between Aug 1st and Sep 30)
The dates in the table below (e.g. Sep 30, Aug 1) are not examples. They are the actual month and day of the month based on the above compliance periods.
| Grouping | What the grouping represents | You could notify these people that… | When did these people comply or acknowledge? (you shouldn't care about when someone complied; you only need to know whether someone is compliant or not, or whether someone who is compliant needs to renew soon; as you will see, it gets complicated trying to figure out date of acknowledgement, and it isn't necessary to determine compliance or need for renewal) |
|---|---|---|---|
| DEPT-NAME-gcn-non-compliant | People in your department who are NOT currently compliant with GCN. | "You are not in compliance with GCN. Please comply ASAP." |
|
| DEPT-NAME-gcn-compliant | People in your department who are currently compliant with GCN. | (not applicable; these people are GCN-compliant, some need to renew soon, others cannot renew yet) |
|
| DEPT-NAME-gcn-renew | People in your department who are currently compliant with GCN and should take action before compliance expires. | "Your compliance with GCN will expire soon. Please renew your GCN compliance before Sep 30." Note: GCN always expires on Sep 30 of every year. You can renew GCN between Sep 1 and Sep 30 of every year. |
|
| DEPT-NAME-isat-non-compliant | People in your department who are NOT currently compliant with ISAT. | "You are not in compliance with ISAT. Please comply ASAP." |
|
| DEPT-NAME-isat-compliant | People in your department who are currently compliant with ISAT. | (not applicable; these people are ISAT-compliant, some need to renew soon, others cannot renew yet) |
|
| DEPT-NAME-isat-renew | People in your department who are currently compliant with ISAT and should take action before compliance expires. | "Your compliance with ISAT will expire soon. Please renew your ISAT compliance before Sep 30." Note: ISAT always expires on Sep 30 of every even-numbered year. You can renew ISAT between Aug 1 and Sep 30 of every even-numbered year. |
|
Please use the UH Groupings Request Form to request the above groupings. You can use one form for all groupings. Be sure to include you department or organization name and whether you want GCN, ISAT or both. If you want the above groupings to also have a mailing list, please be sure to specify the LISTSERV settings you desire. Don't worry too much about where to specify the information, but here are some suggestions:
- Enter the name or title to describe your Grouping:
- Provide an abbreviation for your department, e.g. uhm-math
- Please describe the purpose of your requested Grouping
- State whether you want to track GCN, ISAT or both. State whether you want all 3 groupings for each or only some of the 3 for each (non-compliant, compliant, renew)
- Explain how you would like your Grouping's "Basis" to be populated.
- Here you would describe which population in your department you want to track. For example, "I want to track compliance by all faculty and staff in the College of Engineering at Manoa."
Publish your Grouping to a LISTSERV List?
If any the groupings you want will also be a mailing list, check Yes here
- LISTSERV List Settings
- If you check yes to the previous item, please review the LISTSERV settings (there is a link in the form) and specify those settings in this box. You can also use this box to specify that only some of the groupings should also have a mailing list. For example, "I only want a mailing list for the non-compliant and renew groupings for both GCN and ISAT."