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This project concluded successfully. See UH Groupings for current information. |
There is a UH Manoa project underway to produce mailing lists that are automatically updated based on major. The data will come from UH's Banner student information system, and UH Groupings will provide the framework for managing the lists.
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- Start with all students that Banner shows as having declared intent to pursue a BA in ART on or before the desired term (201430)
- One problem here is that Banner may not close this intent when the student graduates or drops out completely. This could lead to picking up people who declared pursuing BA in ART several years (or decades) ago, but may have graduated or dropped out. Switching majors usually does close the record of the previous major, but that still leaves a large amount of stale data.
- We can reduce the number of stale majors by requiring that these majors also appear in registration activity for the term of this list (201430) AND FOR THE TERMS AFTER THAT.
- One problem here is that we do not currently have the ability to detect students who have graduated.
- We may need to wait for a student to fail to register for the next Fall or Spring semester before we remove that student.
- For this 201430 list, this means that the student can be off the list if he or she has no registration activity for 201510 or beyond by the end of Fall 2014 (201510).
- We may need to wait for a student to fail to register for the next Fall or Spring semester before we remove that student.
- There is yet another problem: we do not currently have the ability to detect students who are on approved leave.
- A student may be on leave for as long as a whole year, so we may need to keep a student for an extra three Fall/Spring semesters, even if they do not show any registration activity: two semesters to account for the approved leave, and the third semester to detect that they have graduated or dropped out.
QUESTION: is this acceptable? We could have people who graduated a year and a half ago, and still be receiving mail from the list.- Will assume that this is acceptable if no feedback is received indicating otherwise.
- A student may be on leave for as long as a whole year, so we may need to keep a student for an extra three Fall/Spring semesters, even if they do not show any registration activity: two semesters to account for the approved leave, and the third semester to detect that they have graduated or dropped out.
See also Academic List Technical Details
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