Content Comparison

New Hire positions are provisioned by ITS' HR Specialist

• ITS HR Specialist is currently Dana Hane

Process for a New Hire (w/ a record in PeopleSoft):

1. Login to ITS Admin (https://www.hawaii.edu/itsadmin)

2. Switch to the Administrative Tab (Yellow Side)

3. Click the “Add New Staff (HRDW)” link

4. Enter the New Hire’s UH username OR UH Number

5. Click the “Add Staff” button

Note: If the New Hire is not in PeopleSoft, then use the “Add New Staff (New)” link instead and the process is very similar.

HR Datamart (PeopleSoft):

• There is a daily sync (need to verify if M-F only) that copies the data from a PeopleSoft backup to the HR Datamart.

  • ex. the backup of PeopleSoft is created on 9/22 and is loaded into the HR Datamart on the morning of 09/23.

• This could affect attempts to use the “Add New Staff (HRDW)” link

  • if the New Hire’s record is not in the HR Datamart, the process will throw an error message: “Search Found No Records Matching Your Query.  Please Check Your Search Criteria and Try Again.”