JIRA reference: FT-510
High Level Requirements
Who: System triggered event
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The T&P applications aren't FINAL after the Chancellor's recommendation. The UH President has the final approval the end of May. Currently the system gives the applicant back access to their shared drive and the committee recommendations when the application goes FINAL and they shouldn't get that access until after the President approves. This only applies to T/P applications, not Contract Renewals. Create a new step in the workflow between Chancellor Assessment and Final, which will be a holding spot of applications. A scheduled job will be scheduled via the admin screen when the President gives his approval.
See revised workflow diagram.
When:
- transition from ChancellorAssessment (114) to Awaiting President Approval (122)
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Create a new State called "Awaiting President's Approval"
- ID: 122
- name: AwaitingPresidentApproval
- official_name: Under Review
- simple_name: Awaiting President Approval
- official_code: REVIEW
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- modify state progression to transition to Awaiting President's Approval (122)
- Log the action
- transition to 122
- Google shared drive permissions
- no changes
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- transition applications in state Awaiting President's Approval (122) to Final (115)
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Should applicant be able to see their her reviews at this point?state? No
Notifications of denial by the Chancellor are sent out from the campus immediately and the applicant has the ability to appeal; the electronic app should not automatically be sent to the Appeal state because the applicant may not want to appeal. So no email notifications will be sent out by the system to the applicant informing the applicant of the Chancellor's decision, whether it's positive or negative.
When the President approves, physical letters are mailed to the applicants informing them that the President approved their application.